This page contains information for presenters at CALIcon24, June 13 & 14, 2024 at University of Washington School of Law, Seattle WA. All presenters should review the information on this page and contact Elmer if you have any questions.
- If you haven’t already, please register for the conference. Even though your conference fees are reduced, you still need to register so that we have materials, badges and correct counts for food.
- We anticipate 175 – 225 attendees at this year’s conference. We will have 3 concurrent sessions, so that translates to about 65 – 75 people per session. If your topic is highly technical or addresses a very narrow area, expect less than 65. If your topic is broad or of current interest you can expect more. The rooms are large lecture halls with 90 – 170 seats.
- All of the session blocks are 1 hour long. Plan on up to 45 minutes if you or your panel have a single slot and 20 minutes or so if you’re sharing a slot. The final 15 minutes of each hour is reserved for Q&A and discussion. No one from CALI or UW Law will introduce you. We will have tech folks available in the rooms 15 minutes before your session starts to make sure your laptop (if you’re using your own) and A/V are set up correctly. When the time for your session comes – go ahead and get started. We regularly ‘flush’ people out of the hallways into sessions.
- If you’re sharing a session with other presenters please arrange the order of the sessions beforehand and be mindful of your time and theirs to make sure things run smoothly.
- If you’ve organized a panel please pass this information along to your panelists since we don’t have everyone’s email address.
- All sessions are held in classrooms and will make use of the technology available in the rooms including the podium PCs.
- The podium PCs have Internet access and web browsers, if needed.
- Please bring your presentation on a USB stick / thumb drive. This is the easiest way for you to access your slides from the podium PC.
- Please send Elmer a photo suitable for the website, a short bio, and any presentation or paper you would like to share. These will be added to the website.
- If you plan on bringing your laptop or tablet for your presentation please let Elmer know. Each room will have connections to link your device to the room’s projection system. The display connections are standard VGA/HDMI, so if you are bringing your Mac, please remember the VGA/HDMI adapter.
- Presenters are expected to wear the provided lapel mics for sound reinforcement and clarity when streaming. We are recording all of the sessions for later posting as part of the CALIcon archive.
- We are using Zoom Webinar to stream all sessions live. This will run from the podium computer and be managed by the conference staff. You do not need to do anything except show up and give your presentation.
- With as many as 1/3 of the attendees being virtual we will have a volunteer in the room to interact with the virtual attendees and moderate Q&A
- If you’re sharing a slot with another presenter please remind the audience to hold most questions for the final 15 minutes of the session for a moderated Q&A.
- All of the conference sessions will be recorded and archived for later listening and viewing on a website. Your session will also be streamed live via Zoom Webinar. Your agreement to speak at the conference includes your agreement to this streaming and recording and subsequent access after the conference, including CALI’s right to reproduce, publish, perform, display and distribute your session. Many, many people have told us how valuable they find this service. If you have any issues with this, let Elmer know before the conference.
- There are 30 minute breaks between each session and lunch is 90 minutes so if your session is going a little long, that should not be a problem. Do keep in mind that the long breaks and lunches are intended to encourage out of session discussion, so please try to keep to your allotted time.
- You should review your Session description and make sure that the information is correct for your session. If you need to make any changes please send them along to Elmer
- There will be a brief presenters’ meeting at 6 PM on Wednesday, June 12 in room 133 of the law school to go over some of the details with the rooms and answer any questions you might have. Attendance is optional and the meeting will be informal.